Meeting Scheduler Bot
Schedule Meetings Effortlessly with AI Automation
Automate meeting coordination, time-zone alignment, and follow-up reminders with an AI-powered scheduling assistant that integrates with your existing calendars.
See Meeting Scheduler Bot In Action
The Meeting Scheduler Bot by Kriatix simplifies the process of booking and managing meetings across teams and clients.
It syncs with Outlook, Google Calendar, and CRM data to automatically suggest optimal slots, send invites, and handle rescheduling—all through a single interface.
🔹 Automate meeting scheduling and confirmations
🔹 Sync availability across multiple calendars
🔹 Eliminate manual coordination via email threads
What Is the Meeting Scheduler Bot?
The Meeting Scheduler Bot eliminates the back-and-forth of booking calls and demos by automatically coordinating meetings across participants’ calendars. It checks real-time availability, resolves scheduling conflicts, sends reminders, and logs events directly in your CRM. Ideal for sales, recruitment, and customer success teams, the bot ensures smooth, error-free scheduling that saves time, prevents double bookings, and provides a polished, automated meeting experience for all parties.
Who Is It For?
| Role | How They Benefit |
|---|---|
| Content Teams | Speed up writing without losing creativity |
| Sales Teams | Book demos without back-and-forth emails |
| Recruiters | Schedule interviews with automated reminders |
| Customer Success | Simplify recurring client calls |
| Agencies | Deliver faster campaigns for multiple clients |
Key Features
- Calendar Integration: Sync with Outlook, Google Calendar, Teams
- Smart Slot Finder: Suggests best times based on participant availability
- Automated Follow-ups: Sends reminders and updates
- Custom Booking Links: Personalized meeting URLs
- CRM Integration: Automatically logs meetings and outcomes
Benefits
- Reduce scheduling delays
- Maintain messaging consistency
- Avoid double bookings and missed appointments
- Save time for both clients and internal teams
- Centralize meeting data in one dashboard
How It Works
-
Connect your calendar and CRM
-
Define meeting types and durations
-
Share booking links or embed on website
-
AI auto-manages invites, reschedules, and reminders
Add-ons & Integrations
- Google Calendar, Outlook, Teams
- HubSpot and Salesforce connectors
- Zapier and API for automation
- Gmail/Outlook plugin
Deployment & Access
- Fully responsive web dashboard
- Web and mobile-ready
- SaaS or enterprise deployment
- Custom branding supported
What Our Partners Are Saying
"Company AI-powered interfaces have been praised for their usability ,Through exhaustive research and advanced automation, Kriatix made the application fluid, accessible, and future-ready for all users. The team adapted quickly to deliver complex AI-driven tasks and independently developed creative, detailed solutions. Their AI chatbot services stood out in particular — seamlessly integrating conversational AI that enhanced user engagement and streamlined support."
Amit Kumar
Co-Founder, Venture Transform Strategy Consulting LLP
"Kriatix.ai delivered the AI-powered application on time, leveraging Agile methodology to ensure flexibility and efficiency. The team conducted bi-weekly demos, keeping the project transparent and aligned with our goals. Using Jira, GitHub, and Slack, they maintained flawless communication and streamlined project management.Their integration of AI chatbots for real-time feedback loops accelerated our release cycle by nearly 25% and reduced manual validation efforts by 40%, resulting in a smoother, faster, and higher-quality delivery."
Sumit Kumar
CEO, HImalayan Basket Private Limiteds
"The AI-powered website delivered by Kriatix.ai is both visually appealing and high-performing they built a website that not only impressed us with its sleek design but also outperformed our expectations in speed and functionality. Their team worked as true partners—creative, experienced, and highly attentive to every detail.By integrating AI personalization and intelligent chatbots, the website now adapts to user behavior in real time, leading to a 35% increase in engagement and a 25% reduction in support queries."
Sneha Das
CEO, Ittisa
"Kriatix.ai completed the deliverables with excellence, often going the extra mile by suggesting AI-driven alternatives to our change requests. The workflow was seamless, with the team being timely and proactive in addressing every issue. They set realistic expectations, built intelligent automation into our processes, and delivered results with superb quality.Their AI chatbot integration not only streamlined support but also improved responsiveness, ensuring our users always received accurate and instant assistance."
Gururaj Mahale
Director of Growth Marketing, SYNERGOS
Frequently Asked Questions
1. What is the Meeting Scheduler Bot?
The Meeting Scheduler Bot is an AI-powered assistant that automates the process of booking meetings by analyzing participants’ calendars, preferences, and availability — eliminating endless back-and-forth emails.
2. How does the Meeting Scheduler Bot work?
It integrates with your calendar (Google, Outlook, etc.) and uses AI to identify ideal meeting times for all participants. It can also automatically send invites, reminders, and reschedule meetings if conflicts arise.
3. Can I customize meeting preferences and availability?
Yes. You can set your working hours, preferred meeting durations, buffer times, and meeting types (in-person or virtual). The bot automatically schedules within those parameters.
4. Does it support integrations with other tools?
Absolutely. The Meeting Scheduler Bot connects with popular tools like Zoom, Microsoft Teams, Google Meet, and CRMs — ensuring seamless meeting creation and tracking within your workflow.
5. How does the bot handle cancellations or rescheduling?
The bot intelligently detects schedule conflicts and automatically proposes new time slots to all participants, keeping your calendar updated without manual intervention.
Ready to Automate Smarter with Kriatix?
Build next-gen, AI-powered apps and workflows—faster, smarter, and tailored to your industry.
Get StartedRelated Products
