Policy Q&A Bot
Make HR, IT, and Legal Policies Instantly Accessible via Chat
Empower employees to get clear, consistent answers to company policy questions instantly — with Kriatix’s conversational AI-powered Policy Q&A Bot.
See Policy Q&A Bot In Action
The Policy Q&A Bot by Kriatix transforms static company policies into a smart, searchable, and conversational experience. It allows employees to ask policy-related questions, from HR leave policies to IT security or legal compliance, and get accurate, context-aware answers instantly. The bot reduces dependency on HR or legal teams for repetitive queries, ensures consistency, and keeps employees informed at all times.
🔹 AI-powered chatbot trained on internal policy documents
🔹 24/7 answers to HR, IT, and legal queries
🔹 Maintain version-controlled, up-to-date policy knowledge
What Is the Policy Q&A Bot?
The Policy Q&A Bot is a self-service AI assistant built to answer employee questions about organizational policies. It reads your HR handbooks, IT manuals, and legal frameworks, interprets natural language queries, and provides simple, policy-accurate responses.Employees can interact via web, Slack, or Teams without needing to search through long PDFs improving compliance awareness and internal efficiency.
Who Is It For?
| Role | How They Benefit |
|---|---|
| Employees | Get instant answers to HR, IT, and company policy questions |
| HR Teams | Reduce repetitive employee queries |
| Legal & Compliance Officers | Ensure consistent interpretation of policies |
| IT Admins | Simplify security and access policy clarifications |
| CHROs/Leadership | Improve employee transparency and engagement |
Key Features
- Natural language understanding for policy-related questions
- Multi-department knowledge base (HR, IT, Legal, Admin)
- Automatic reference to policy sections or documents
- Version control and policy update tracking
- Multi-language and voice query support
- Integration with HRMS or internal chat tools
Benefits
- Eliminate policy confusion and miscommunication
- Reduce HR and legal team workload by up to 50%
- Increase policy compliance and accessibility
- Ensure real-time information accuracy for employees
- Improve employee satisfaction through instant support
How It Works
- Upload HR, IT, and Legal policy documents.
- Train AI to map queries to policy content automatically.
- Deploy bot across chat platforms or intranet portals.
- Employees ask questions; AI responds instantly with contextual answers.
Add-ons & Integrations
- Chat Platforms: Slack, MS Teams, WhatsApp
- HRMS & Portals: Zoho People, Darwinbox, BambooHR
- Storage: Google Drive, SharePoint, internal wikis
Deployment & Access
-
- Cloud-hosted or on-premise chatbot engine
- Multi-language interface for global organizations
- Access control by department or user role
What Our Partners Are Saying
"Company AI-powered interfaces have been praised for their usability ,Through exhaustive research and advanced automation, Kriatix made the application fluid, accessible, and future-ready for all users. The team adapted quickly to deliver complex AI-driven tasks and independently developed creative, detailed solutions. Their AI chatbot services stood out in particular — seamlessly integrating conversational AI that enhanced user engagement and streamlined support."
Amit Kumar
Co-Founder, Venture Transform Strategy Consulting LLP
"Kriatix.ai delivered the AI-powered application on time, leveraging Agile methodology to ensure flexibility and efficiency. The team conducted bi-weekly demos, keeping the project transparent and aligned with our goals. Using Jira, GitHub, and Slack, they maintained flawless communication and streamlined project management.Their integration of AI chatbots for real-time feedback loops accelerated our release cycle by nearly 25% and reduced manual validation efforts by 40%, resulting in a smoother, faster, and higher-quality delivery."
Sumit Kumar
CEO, HImalayan Basket Private Limiteds
"The AI-powered website delivered by Kriatix.ai is both visually appealing and high-performing they built a website that not only impressed us with its sleek design but also outperformed our expectations in speed and functionality. Their team worked as true partners—creative, experienced, and highly attentive to every detail.By integrating AI personalization and intelligent chatbots, the website now adapts to user behavior in real time, leading to a 35% increase in engagement and a 25% reduction in support queries."
Sneha Das
CEO, Ittisa
"Kriatix.ai completed the deliverables with excellence, often going the extra mile by suggesting AI-driven alternatives to our change requests. The workflow was seamless, with the team being timely and proactive in addressing every issue. They set realistic expectations, built intelligent automation into our processes, and delivered results with superb quality.Their AI chatbot integration not only streamlined support but also improved responsiveness, ensuring our users always received accurate and instant assistance."
Gururaj Mahale
Director of Growth Marketing, SYNERGOS
Frequently Asked Questions
1. What kind of policies can the bot answer about?
Any HR, IT, legal, admin, or compliance policy uploaded to the system — such as leave, expense, security, or code of conduct.
2. How does the bot stay up to date?
When a policy document changes, the AI retrains automatically on the new version.
3. Does it support multi-language employees?
Yes. It can translate and respond in multiple languages based on user preference.
4. Can we control which employees see which policies?
Yes. Admins can set visibility rules based on departments, locations, or levels.
5. Can we embed it into our HR portal?
Absolutely. It integrates easily with intranet sites, HRMS, and Slack/Teams chat widgets.
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